In today´s technology driven world, hosting a community event offers a rare chance to connect with people on a truly personal level. One on one contact gives your utility a human face, helps to create good feelings among the people you serve, and can also make your message more impactful. To ensure you make the most of the opportunity, here are a few tips for planning your event:
Have a Key Message
Before you get started, be sure that you’re clear about the main point you want the public to take away. Trying to cover too many topics at once can water down your message and make it hard for people to remember. Alternatively, one key message that you support through signage, promotional materials and talking points is more likely to have lasting impact.
Think About Your Audience
Now that your clear about your message, it’s time to think about where to deliver it. Is your information targeted to adults, children, homeowners, pet owners? Think about your audience and make sure you plan your event where they might best be reached. Considering budget vs impact is also important. Because outreach resources are often tight, you want to spend more of your budget on programs that have a wider reach and less on those for a smaller audience.
Get the Word Out
Promoting your event is also crucial to its success. You can start generating interest ahead of time through social media, website posts, media outlets, community calendars, etc. A little buzz can go along way!
Don´t Be a Wallflower
When it comes to the day of the event, it´s either go big or be invisible. So make sure you brand your booth with banners, table covers and other signage that stand out and deliver your key message. There´s no such thing as being too visible!
Make Your Booth the Place to Be
Giveaways are always a great way to attract people to your booth. To make them more meaningful, develop promotional items that tie in with your key message. For example, if you want to teach kids about water conservation, you could consider a colorful activity book with teaching points around the subject. To build the excitement, invite people in for a game with the giveaways as prizes. Educating the public through games and activities brings a sense of fun to the learning process and helps them remember your message. Be sure to follow the activities with a take home handout that reinforces your point.
Put Your Best Face Forward
Preparing your staff is key to making your community event a success. After all, these are the people that will literally be the face of your company. Make sure that they are well prepared with talking points that deliver a consistent message. Just as important is being a good host. Branded refreshments and a smile will make people feel welcome and more apt to listen your message.
Need more help with your community event? Goldstreet has developed outreach programs for utilities and agencies across the country. The activities and communication pieces we create will get noticed and resonate with your customers.